The Office of Human Resources
CHANGE OF SUPERVISOR PROCESS
PROCESS TO UPDATE EMPLOYEE RECORDS DUE TO CHANGE OF SUPERVISOR
1. Department representative meets with the employee to advise employee of change in their supervisor. The Department may
communicate the change in supervisor through a letter or memo to the employee after the discussion takes place.
2. Department completes a Notification of Personnel Change Form indicating that there has been a chance in supervisor in
Section II. The form is signed by the Department Head and Area Cabinet Officer. The form is forwarded to Human Resources
with a written justification and organizational chart.
3. If the employee has been given a letter or memo to communicate the change, a copy should be forwarded to Human
Resources for placement in the employee's personnel file.
4. When the Notification of Personnel Change Form is received in Human Resources, the employee's records will be updated in
EIS and the form will be placed in the employee's personnel file.
* Employee Status Change Request Form
* Sample letter to Employee
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Rev. 1.2011
The Office of Human Resources
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Notification of Personnel Change
The Office of Human Resources
Employee Name:
Current Date
State Title:
Department: Supervisor:
From:
To:
AUTHORIZED SIGNATURES
Department Head Date
Area Cabinet Officer Date
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Change Requested:
Effective Date:
Work location
From:
To:
Campus Phone Number
From:
Supervisor
To:
Local College Title
From:
To:
Other:
(Specify)
Reason for
Personnel
Change:
CHANGE OF SUPERVISOR LETTER TEMPLATE
DATE
TO: EMPLOYEE NAME
DEPARTMENT
RE: Change of Supervisor
Dear Mr/Ms LAST NAME:
I am pleased to inform you that, effective DATE, your supervisor has changed. As a STATE TITLE in the Office of DEPARTMENT, you
will reporting to NEW SUPERVISOR.
If you have any questions or concerns, please do not hesitate to call the Office of DEPARTMENT at ext. XXXX.
Sincerely yours,
XXXXXX XXXXXXX
Vice President
DEPARTMENT
C. Office of Human Resources
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